NOW INTERVIEWING: Accounting and Human Resources Manager

 

Description

Gardener’s General Contractors Inc. is actively seeking a career-minded Accounting and Human Resources Manager to perform and ultimately oversee a wide variety of daily AP/AR, general bookkeeping, business operations, payroll, and HR duties for the company. This position is a key member of a small but critical front office department. This is an ideal position for current Accounting Managers, Business Operations Managers, advanced Bookkeepers, and/or accounting-savvy cross-trained Human Resources Managers looking for a new challenge and an opportunity to grow their career.

 

Accounting Responsibilities

• Responsibility for and processing of daily work order and estimates volume, including oversight of office data entry tasks and/or management of any related staff related to work orders.

• Direct accounting operations duties, including accounts receivable/AR, accounts payable/AP, receipt entry and reconciliation, invoicing, time/materials reconciliation, and maintenance of general ledger as needed.

• Interface with back-of-house managers to ensure accuracy of work orders, job costing information, and any related receipts/AP/AR workflow.

• Assist with and/or oversee payroll activities, including processing/troubleshooting individual time cards and mapping back to job costing infrastructure.

• Prepare and/or assist in the preparation of monthly reports as required by all required state and federal regulations; profit-loss statements; and special reports, studies, and analyses. 

• Provide data as needed for audits, compliance checks, and preparation of corporate income tax.

• Assist with and/or process and send year-end information as needed (including 1099s, W-2’s, year-end statements, etc.

• Team with supervisory staff to develop new system-related tools, policies, procedures and communication techniques to ensure accurate and efficient accounting processes to improve the overall process.

• Ensure that the Gardener’s General Contractor, Inc. overall financial operating system is accurate, efficient, in good health, and remains in compliance with professional accounting practices and all government regulations.

• Other short or long-term Accounting-related duties as assigned by supervisory staff.

 

Human Resources Responsibilities

• Assist in the recruitment for all company positions which includes job description development, job posting, interviewing, drug screening, background checks, reference checking, and I-9s.

• Plan and assist with conducting new hire orientation/onboarding and employee training sessions as needed.

• Assist with management and maintenance of all HR records.

• Assist in the research and documentation of employment law issues and legal actions, keeping current in employment law relating to general employment topics, and help maintain appropriate resource files.

• Ensure the compliance of the HR functions to all federal and state laws and regulations.

• Assist with management of all Gardener’s General Contractor Inc. benefits programs, including health, dental, Simple IRA,, employee incentive programs, etc.

• Assist Safety Manager with maintaining workplace safety standards and filing paperwork with insurance company/keeping records of any job related injuries.

• Handle employee relations matters with confidentiality, tact, and sensitivity, in order to build a trusting relationship with employees.

• Ability to objectively observe employees in the workplace, analyze operations and detect situations of concern with regard to areas such as employee performance, training, policy adherence, and morale.

• Identify & share with supervisory staff employee compliance or issues with  policies and procedures set forth by Gardener’s General Contractor, Inc.

• Other short or long-term HR-related duties as assigned by supervisory staff.

 

General Office Duties

• Assist with answering general incoming phone lines and  general office activities (ordering supplies, filing, general organization, etc.) as needed.

• Utilize excellent communication skills to prepare written (hard copy and electronic) correspondence to both internal and external audiences.

• Maintain accurate and up-to-date compliance and risk mitigation records regarding vendors and subcontractors, including licensing and certificates of insurance.

• Participate in various management meetings and provide input and updates on business administration processes and procedures.

• Serve as a key in-house contact for subcontractors, vendors, suppliers and internal and external customers to field inquiries and troubleshoot complaints. 

• Provide administrative assistance to Managers as needed. 

• Other short or long-term general office duties as assigned by supervisory staff.

 

Education and Work Experience

• A Bachelor's degree in Business Administration, Accounting or a related field is preferred, however, an AA with several years of directly relevant experience will be considered.

• At least 5 to 10 years of recent employment in either an Accounting or advanced Bookkeeping position.

• Experience with Human Resources activities in addition to Accounting experience will be given preference.. 

• Experience working in the construction industry, preferably residential, as well as familiarity with construction terminology, is highly preferred.

• Familiarity with payroll processing, including job costing, is important.

 

Skills and Attributes

• Detailed  knowledge of and immersive experience with QuickBooks, (Enterprise Solutions level a big plus) is an ESSENTIAL component to this position. Applicant without solid QuickBooks experience will not be considered qualified.

• Advanced skills in both Microsoft Word and Excel, as well as general Windows-based computer literacy (comfort with general file management, cloud-based document storage including Google Drive and Office/OneDrive, etc.)

• Ability to perform basic research on the internet, and observe/adhere to all office policies regarding personal internet use during work hours.

• A basic understanding of general federal regulatory requirements is preferred (HR law, collection laws, contract law, audit compliance, etc.).

• Excellent attention to detail is a must in this position, including professional-level grammar, spelling, punctuation, and general proofreading abilities across all alpha-numeric disciplines.

• Ability to work well under pressure, multi-task and  “change gears” as the daily business ebb and flow may require. Additionally, working independently on a regular basis.

• Ability to interact with all types of staff in a dynamic, sometimes time-sensitive and high-pressure environment, while remaining flexible, proactive, resourceful and efficient.

• Ability to accept all types of performance-related feedback and proactively apply thoughtful, productive solutions to potential problem areas as they may arise.  

• Strong communication, problem solving, and organizational skills.

• Drug/substance free.

• Valid driver’s license.

 

General Physical Demands

The employee in this position will frequently be required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms, and must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, the ability to adjust focus, and the ability to perform sedentary, computer-related duties during the great majority of regularly scheduled work hours. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Compensation and Benefits

The hiring range for this position is $45,000-$60,000 to be filled immediately. This is a salaried position, with 40 hours a week required, during traditional office hours of 8:30am - 5pm, with some room for flexibility, and occasional additional work hours during critical time frames. The office environment is business casual, and it is located in a rural setting just outside of Urbana, Maryland. Benefits include health insurance, dental insurance, paid vacation, bonuses and more. This is an opportunity with tremendous 3 to 5-year growth potential for the right candidate. Gardener’s General Contractor, Inc. is an Equal Opportunity Employer and complies with all applicable laws, as stated in the EEO is the Law poster.

 

To Apply 

Please send a cover letter and a resume with at least two professional references to careers@gardenersinc.com before December 24th, 2019. While email is the preferred method of contact, resume packages may also be mailed to Gardener’s General Contractor Inc., ℅ Hiring Manager, 9607 Dr. Perry Road, Suite 107, Ijamsville, MD 21754. The position will remain open until a suitable candidate is secured, but can not be guaranteed to remain open for any length of time.

Interested candidates must include their minimum salary requirements with their submissions. Please note that NO phone calls will be accepted under any circumstances--all inquiries meeting the requirements outlined above will receive an acknowledgement of receipt via email within 48 business hours, and will be contacted directly as to the disposition of your inquiry within two weeks of the position close date (or sooner). Interested candidates are HIGHLY encouraged to apply as early as possible, as interviews will begin immediately and the close date is not guaranteed. 

 

About Gardener’s General Contractor, Inc.

For nearly four decades, Gardener’s General Contractor, Inc. has served central and mid-Maryland as a quality conscious, dependable, full-service general contractor. We specialize in residential property maintenance, home improvement and renovation, carpentry and general repair, interior and exterior painting, some commercial repair & maintenance, and many other general contracting disciplines. 

 

EOE - Minorities/Females/Vet/Disabled are all encouraged to apply.